Guides / Event planner

Guide for event planners

Event planner? Want more bookings without showing your face?

You make other people's big days run smoothly. Here is how to make your own business easier to find: short videos with one planning tip each, posted on YouTube Shorts, TikTok and Reels. No camera, no editing skills, no filming on site. This page gives you the prompt, 30 video ideas and a ready first script.

5 watermark-free videos a day, freeNo card74 languages

We get it

You're an event planner, not a video editor. You don't need to become one.

You can run a 200-guest wedding, a product launch and a charity gala in the same month and keep everyone calm. But video probably felt like another job: cameras, lighting, timelines, cutting, captions, music. So it stayed on the "someday" list.

With jajavideo you write (or let AI write) what you want to say. That's it. The built-in director splits it into scenes, picks a visual for every sentence, adds a natural voice-over, music and animated captions. You don't need to be a good speaker or writer either. The prompt on this page writes the scripts from your expertise. You just check that the advice is right for your style of events.

What you thought video needsWhat jajavideo needs
A camera, a ring light and a quiet room
Nothing. It's faceless
Hours in an editing app
One paste, a couple of minutes
Writing scripts from scratch
The prompt on this page
A voice you're happy with
300+ natural voices
A budget for an editor
5 free videos a day

Why video works for event planners

People book the planner they trust before they ever meet you.

Most couples and companies hire the planner whose advice they've already been following, not the one with the biggest portfolio. Video lets them learn from you long before they send an enquiry.

Did you know? 3.5 billion Reels are reshared every day.

Source: Meta, Q4 2023 earnings call, 2024

Did you know? 6 days shorter: how much YouTube speeds up the online shopping journey.

Source: Google, 2025

Did you know? 97% of consumers read reviews of local businesses, across 6 sites on average.

Source: BrightLocal, Local Consumer Review Survey, 2026

Trust before the first call

Someone who has watched ten of your planning tips already feels like they know how you work. The discovery call becomes a conversation instead of a pitch.

You stand out in a crowded market

Every city has event planners with a nice website. Very few post useful short videos regularly. Specific tips, posted steadily, put you ahead of most of them.

Show the invisible work

Clients only see the finished day. A short that explains why the timeline, the seating plan or the vendor contracts matter makes your fee concrete before the invoice.

Reach couples and companies where they scroll

Brides, birthday hosts and marketing managers all watch short videos. Each one gives you another place to be found: YouTube, TikTok, Reels, your Google profile and your own pages.

See it before you try it

The whole process in one short tutorial

  • Signing up with Google in about 10 seconds
  • Pasting one script, or many with AAA in Bulk
  • Asking Jaja to write a script for you
  • Choosing a language, voice and caption style
  • Downloading the finished vertical video

Step by step

From zero to a week of event videos in one sitting

Copy the event planner prompt below

Add your name, your city or market, and who your clients are. Your details go straight into the prompt.

Paste it into Claude, ChatGPT or Gemini

You get 10 scripts, each answering one real planning question, each opening with a hook and ending with your name.

Check the advice like you'd check a vendor contract

You're the expert. Fix anything that doesn't match how you work or your local venues. Five minutes.

Paste all 10 into jajavideo's Bulk tab

Sign up free, open Bulk, paste. The AAA lines split them into 10 separate videos.

Pick a voice, press Generate, then post or schedule

Each video is a vertical MP4 for Shorts, TikTok, Reels and Facebook. Post them at your own pace, or schedule them on the platforms so one goes live each week while you're running events.

The format

Plain text, a Title: line, AAA between scripts

No scenes, no visual directions. Just what should be said. This is exactly what you paste:

Paste into jajavideo → Bulk
Title: Event tip: the question to ask before you book any venue
Before you fall in love with a venue, ask one question: what time can we get in to set up? Many beautiful spaces rent by the hour and only open the doors an hour before your guests arrive. That is not enough time for a florist, a band and a caterer to build a whole room. Ask for the access time in writing, and ask what happens if the room before you runs late. If the answer is vague, budget for a separate setup day or keep looking. One question now saves a stressful morning later. Want a venue checklist? Search Willow and Vine Events on Google.
AAA
Title: Event tip: the budget line most couples forget
...
AAA
Title:

Topic: hook. Never read aloud. Tells viewers and YouTube what the video is about.

Text

90–130 words of narration. One tip, one concrete detail, short spoken sentences.

Credit

Your name, last sentence. Read by the voice-over, so write sites as words: "yourbusiness dot com".

AAA

Alone on a line between scripts. Ten scripts, ten videos, one paste.

Copy, paste, done

The event planner prompt: 10 expert scripts in one go

Fill in your details. The prompt updates as you type. Copy it into any AI chat and paste the answer straight into jajavideo.

Prompt for Claude · ChatGPT · Gemini
You are an expert short-form video scriptwriter and an experienced event planner. Write 10 scripts for faceless YouTube Shorts, TikTok and Reels for an event planner.

About me:
- Name or business: [YOUR NAME OR BUSINESS]
- City or market: online, no specific city
- My ideal clients: couples planning a wedding
- My focus: full wedding planning
- Language of the scripts: English

Rules for every script:
1. Answer ONE specific, practical planning question my clients actually have. No generic ads like "Planning an event? Call me".
2. The first sentence is the hook: a common planning mistake, a myth, or a real question clients ask. It must keep the viewer watching past the first 3 seconds.
3. 90 to 130 words of flowing spoken narration (about 30 to 50 seconds). Plain language a first-time host understands, short sentences. No jargon without a one-line explanation. No scene directions, emojis, lists or headings.
4. Include one concrete detail: a number, a time, a checklist item, a real situation.
5. Only advice that is accurate and safe today. No guarantees about budgets, guest numbers or results.
6. End with this sentence: "Want a free planning checklist? Search [YOUR NAME OR BUSINESS] on Google.". Write any website as words, for example "example dot com".
7. Each script covers a different topic. Mix mistakes, myths, client questions, quick how-tos, budget tips and timeline tips.

Format (follow exactly):
- Start each script with one line: Title: [topic]: [hook]. The title is not read aloud.
- Then the narration as one paragraph.
- After each script, a line that contains only AAA.

Output only the 10 scripts in this format, nothing before or after. I will paste them straight into jajavideo.

Need the next batch? Reply in the same chat: "Write 10 more, completely different questions."

Where to paste it, and what happens next

  1. Copy the prompt

    Fill in your details above, then press Copy prompt.

  2. Paste it into an AI chat

    Open any AI chat in a new tab, paste the prompt and send it. You get 10 scripts back.

  3. Paste the answer into jajavideo

    Copy the AI's whole answer, open the Bulk tab in jajavideo and paste it. You get 10 finished videos.

    Open jajavideo →
Watch: prompt → AI chat → Bulk tab → 10 videos (70 seconds, with sound)

Made with this prompt

Three real event planner videos, made on jajavideo

Each one answers a single question, with a natural voice, a visual for every sentence and the credit at the end. Open a script to read exactly what was pasted.

Video 1 · The question to ask before you book any venue

Read the script

Title: Event tip: the question to ask before you book any venueBefore you fall in love with a venue, ask one question: what time can we get in to set up? Many beautiful spaces rent by the hour and only open the doors an hour before your guests arrive. That is not enough time for a florist, a band and a caterer to build a whole room. Ask for the access time in writing, and ask what happens if the room before you runs late. If the answer is vague, budget for a separate setup day or keep looking. One question now saves a stressful morning later. Want a venue checklist? Search Willow and Vine Events on Google.

Video 2 · The budget line most couples forget

Read the script

Title: Event tip: the budget line most couples forgetMost wedding budgets have a line for the dress, the venue and the food. Almost none have a line for the things nobody notices until they are missing. Think about transport at the end of the night, tips for the staff who stayed late, and a small fund for the unexpected. A good rule is to keep about five percent of your total budget aside as a buffer. It is not wasted money. It is the difference between calmly solving a problem and panicking on the day. Build it into the first draft of your budget, not the last. Want a budget template? Search Willow and Vine Events on Google.

Video 3 · Why your seating plan keeps changing

Read the script

Title: Seating plan: why your table plan keeps changingYour seating plan keeps changing because you are building it too early. Guests reply at the last minute, and one missing answer can move three tables. Start with the people you know for certain: family, the wedding party, close friends. Group them by who actually talks to whom, not by who you feel obliged to seat together. Then place the rest as replies come in. Keep one table of spare seats near the back so late additions have somewhere to go. Print the final plan only when every reply is in. Want a seating template? Search Willow and Vine Events on Google.

Never run out

30 event video ideas your clients actually search for

Each one is a full video. Paste any line into the prompt, or into Jaja inside jajavideo, and ask for a script.

Mistakes
  1. Booking a venue before checking setup access
  2. Forgetting a budget buffer
  3. Sending invitations before the guest list is final
  4. Choosing a date before checking local events
  5. Skipping a rain plan for an outdoor event
  6. Paying vendor deposits without a written contract
  7. Building the seating plan too early
  8. Forgetting transport at the end of the night
  9. Ordering flowers without checking the venue's rules
  10. Leaving the timeline to the day itself
Myths and client questions
  1. "How far in advance should I book a planner?"
  2. "Is a planner only for big weddings?"
  3. "Can I plan it myself and just hire you for the day?"
  4. "Why does a planner cost more than I expected?"
  5. "Do I need a planner if the venue has a coordinator?"
  6. "How many guests can one venue really hold?"
  7. "Should I book vendors or the venue first?"
  8. "Do corporate events need a planner too?"
  9. "What happens if a vendor cancels?"
  10. "What does a planner actually do all month?"
Quick how-tos
  1. Build a wedding budget in 10 minutes
  2. Write a guest list that stays under control
  3. Ask a venue the five questions that matter
  4. Choose a date that works for your key guests
  5. Read a vendor contract in 60 seconds
  6. Plan a timeline that leaves room to breathe
  7. Set up a rain plan for an outdoor ceremony
  8. Plan a corporate event on a fixed budget
  9. Make a seating plan without the drama
  10. Build a simple day-of checklist

Your planning instinct applies here too

What makes an event Short get watched

Think of it as a timeline for attention. The first line is your opening moment, and if it doesn't land, the rest of the video never happens.

The first 3 seconds are your hook

Open with the mistake, the myth or the client question. If the first sentence doesn't make someone stop scrolling, nothing after it is seen.

Title as Topic: hook

"Event tip: the question to ask before you book any venue" tells the viewer and the platform exactly who it's for.

One question per video

Same rule as one problem per planning meeting. Three tips in 40 seconds means none of them sticks in the viewer's memory.

Help first, credit last

No "Planning an event? Call me!" openers. The tip earns attention. Your name in the last line earns the follow-up search.

Test like you test vendors

Make the same tip with three different first sentences. Keep the hook that holds viewers and reuse that pattern.

More videos, more people who know you

You tell clients the best venues book early. So does an audience. You don't have to post daily, but the more useful videos you put out, the more couples and companies learn your name. Make a batch in one sitting and schedule them.

Did you know? 58% of small business owners have promoted their business on TikTok.

Source: Adobe Express survey, 2026

Think bigger

More than marketing: new ways to earn with video

When a finished video costs you a couple of minutes, video stops being a cost and becomes something you can sell.

Add "a video every week" to your planning packages

Your clients need content for their own big day or their brand, and most of them want video. Offer short videos as an add-on: you write the tips with the prompt, jajavideo makes the videos, and you deliver them under the client's brand. Commercial use is included on every plan, and on Unlimited you can put your own logo on the videos.

Example: 5 clients × 8 videos a month = 40 videos
Your cost on Unlimited: $27 a month in total
Your price: whatever 8 videos a month is worth to your clients

Video for your clients' venues and vendors

Florists, venues and caterers all need short videos. Offer to make theirs from a line of text and become the planner who brings more than a timeline.

Turn every event into a series

One wedding gives you a dozen tips: budget, seating, rain plans, transport. Same experience, many more places to be found.

Win new markets in their language

Clients planning destination events abroad? Make their tips in Spanish, Japanese or Arabic. jajavideo speaks 74 languages, so you can offer what most planners can't.

Proposals that sell themselves

Send a prospect a short video explaining the three things that usually go wrong at their kind of event. It's more memorable than a PDF proposal and it shows your expertise in seconds.

Try it now, no signup

Let Jaja write your first event video

Jaja is jajavideo's script assistant. Tell it your name and your clients, and it writes your first event planning script right here. Like it? Turn it into a finished video in one click.

You can ask Jaja for more scripts, other topics or other languages after you sign up. Free accounts get 5 watermark-free videos every day.

JajaScript assistant
Hi! I write Shorts scripts for event planners. What's your name or business, and who are your clients? I'll write your first video.

Price

Cheaper than one hour of a freelance editor

Free

$0
  • 5 watermark-free videos a day (≈150 a month)
  • Unlimited after that, with a small credit
  • No card

Unlimited

$27/month
  • Unlimited videos, no watermark
  • Your own logo
  • Priority queue, Bulk mode

Unlimited + Long

$47/month
  • Everything in Unlimited
  • Landscape videos up to 4 minutes
  • Top queue priority

Paid plans are monthly PayPal subscriptions you can cancel any time. The free plan needs no credit card.

Never made a video before? Start here

Every question a first-timer asks, answered

You've never edited a video and never used a system like this. That's fine. Most people who use jajavideo hadn't either. Pick any question below. Can't find yours? Ask Jaja, our agent.

Getting started

I have never edited a video in my life. Can I really do this?

Yes. You never open an editing program, never cut anything and never touch a timeline. You paste text into a box, pick a voice, and press Generate. jajavideo does every video step for you: it splits your text into scenes, picks a picture or clip for every sentence, records the voice-over, adds music and puts animated captions on screen. If you can copy and paste, you can make a video.

What exactly do I need before I start?

Three things: an email or Google account to sign up, a few sentences about an event planning topic (or the prompt on this page to write them), and a few minutes. No camera, microphone, software, design skills or credit card.

How do I sign up?

Go to jajavideo.com and press "Continue with Google". It takes about 10 seconds. You can also sign up with an email address. No card is asked for.

What's the very first thing I should do after I sign up?

Make one test video before anything else. Open the dashboard, stay on the Single tab, and paste this:

Title: Event planning tip: the budget talk comes first
Most couples start planning with the venue and only talk money later. That's backwards. Before you book anything, sit down together and agree on one total number you're both comfortable with. Then split it into venue, food, photography and everything else. When you know the number first, every decision after it gets easier, and you stop falling in love with venues you can't afford. Planning a wedding and not sure where to start? Search Willow & Vine Events on Google.

Choose English and any voice, press Generate, and in a couple of minutes you'll see your first finished video. After that, everything else on this page will make sense.

How long until I have my first video?

Usually a couple of minutes per video. If many people are making videos at the same moment it can take a bit longer. You can close the tab: you'll get an email the moment it's ready.

Do I need to install anything?

No. Everything runs in your browser, on a computer or a phone.

Scripts: what the video says

What is a "script"?

Just the words the voice will say in the video. Nothing technical. For a 30–50 second video that's about 90–130 words, roughly one short paragraph.

I'm not a writer or a speaker. Who writes the scripts?

You don't have to. You have three easy options. One: copy the event planning prompt on this page into Claude, ChatGPT or Gemini, and it writes 10 scripts for you. Two: inside jajavideo, type one line like "a tip about wedding guest lists for busy couples" and press ✨ Write script. Three: ask Jaja, the script assistant, for ideas in plain words. Your only job is to read the result and make sure the planning advice is correct.

What's the "Title:" line for?

It names your video so you can find it later. It is never read aloud and never shown in the video. Use the pattern Topic: hook, for example Title: Event planning tip: why you shouldn't book a venue before a guest count.

Do I write anything about the pictures or scenes?

No. Write only what should be said. jajavideo's built-in director reads your sentences and chooses a matching visual for each one by itself.

How do I make people contact me at the end?

Make the last sentence your credit, for example "Search Willow & Vine Events on Google." The voice reads it out. If you mention a website, write it as words, "willowandvine dot com", so the voice says it correctly. Jaja can also add the ending for you if you tell it your website or phone number.

Can I fix a word or a sentence the AI wrote?

Of course. It's just text. Change anything before you paste it into jajavideo. If you notice a problem after the video is made, edit the text and make it again.

What if I run out of ideas?

Use the 30 ideas on this page, write down the questions your couples and clients ask you, or reply to the AI in the same chat: "Write 10 more, completely different tips." You can also paste one of your past event recaps and ask for five scripts based on it.

Bulk: many videos in one paste

What is Bulk, in simple words?

Bulk lets you paste several scripts at once and get a separate video for each one. Instead of making ten videos one by one, you paste ten scripts in one go and come back to ten finished videos.

How does jajavideo know where one video ends and the next starts?

Put a line with only AAA between scripts. Each script starts with its own Title: line. Here is the smallest possible example, 3 scripts that become 3 videos:

Title: Event planning tip: the guest list before the venue
Book the venue before you know how many people are coming and you'll either pay for empty seats or turn guests away. Write your guest list first, split it into must-have and nice-to-have, and take the must-have number to every venue you visit. Search Willow & Vine Events on Google.
AAA
Title: Event planning myth: you need a full year for every event
Not every event needs twelve months of planning. A small corporate dinner or a birthday can come together in six to eight weeks if you decide the big things fast. What matters is booking the venue and the caterer early, not the calendar. Search Willow & Vine Events on Google.
AAA
Title: Event planning tip: ask vendors what they need from you
Every vendor has a list of things they need from you before the day. Ask each one in writing at booking: floor plan, power, arrival time, parking. One email now saves three phone calls the week of the event. Search Willow & Vine Events on Google.

Real scripts should be longer (90–130 words), but that's the whole idea: Title, text, AAA, repeat.

Where do I paste them?

In the dashboard, click the Bulk tab (next to Single), paste everything into the big box, choose the language and voice, and press Generate. All videos use the same voice and caption style.

Do I have to write "AAA" myself?

No, if you use the prompt on this page. It already tells the AI to put AAA between scripts, so you copy the AI's answer and paste it as it is.

I forgot the AAA lines. What happens?

If each script starts with its own "Title:" line, jajavideo still splits them correctly. AAA is simply the safest way to be sure.

Can I mix languages in one Bulk paste?

It's best to paste one language at a time, so every video gets a voice that matches. Make the English batch, then the Spanish batch.

Where do I find all the videos afterwards?

On your Videos page. Each one appears as soon as it's ready, and you get an email when they're done. Download them any time within 30 days.

The video itself

Will my face or voice be in the video?

No. The videos are faceless: real images and short clips, a natural AI voice-over, music and captions. Nobody appears on camera, and you never record your voice.

Can I choose the voice and the captions?

Yes. Choose from 300+ natural voices in 74 languages, and from 5 caption styles: Classic, Karaoke, Word Pop, Box Highlight or Two-line.

What if I don't like how a video came out?

Press "Make it again — free". It's made again from the same script with fresh visuals, and it never counts against your free videos.

How long can a video be?

Shorts can run up to about 3 minutes of narration, but 30–60 seconds usually works best. The Unlimited + Long plan adds landscape YouTube videos up to 4 minutes.

What format is the video?

A vertical 1080×1920 MP4, the standard size for YouTube Shorts, TikTok, Instagram Reels and Facebook. Make it once, post it everywhere.

Will faceless videos make me look less professional?

Not when each video answers a real planning question. People judge a short by whether it was worth their time. A clear tip about budgets or guest lists with your business name at the end reads as expertise.

Posting & scheduling

Do I have to post a video every day?

No. Post at the pace that suits you. The simple rule is: the more useful videos you put out, the more potential clients learn your name. Two or three a week is a fine start. Steady beats occasional bursts.

I don't have time to upload every day. What can I do?

Schedule them. Make a batch of videos in one sitting with Bulk, then use the scheduling tools that the platforms already give you for free, so one video goes live each day (or every other day) while you work.

  • YouTube: upload in YouTube Studio and choose "Schedule" instead of "Public", then pick the date and time.
  • Instagram and Facebook: Meta Business Suite lets you schedule Reels ahead of time.
  • TikTok: on the TikTok website you can set a future posting time when you upload.

One hour on Sunday can fill the whole week. Platform menus change from time to time, so look for the "Schedule" option when you upload.

Where should I post first?

Start with one platform you already use or where your clients are, often YouTube Shorts or Instagram. Once that's a habit, post the same videos on the others. They're already the right size.

What should I write in the description?

One or two sentences about the tip, your business name, and how to contact you. On YouTube, add a link to your website if your channel allows links.

Does jajavideo upload the videos for me?

No. You download each video and post it yourself, so you stay in control of your accounts.

Results

How soon will I get clients from this?

Nobody can promise that, and we won't. Like any marketing, video builds up over time. Give it a steady few months, look at which topics get watched, and make more like those.

How do I know what's working?

Each platform shows you views and how long people watched. Look for videos that keep people watching past the first few seconds, and repeat their topic and opening style.

My first videos got few views. Did I do something wrong?

Probably not. New accounts often start slowly while the platform learns who your videos are for. Keep posting, make your first sentence stronger, and keep each video to one clear tip.

Do these videos help my event business get found?

They add visibility on YouTube, social platforms and your Google Business Profile, and can keep visitors engaged on pages where they're embedded. No video guarantees bookings, so don't promise that to clients.

Clients & business

Can I make videos for my clients and charge for them?

Yes. Commercial use is included on every plan, so you can publish videos on your clients' accounts and sell video as part of your event planning packages.

Can I put my own logo on the videos?

Yes, on the Unlimited plans. Every video is watermark-free, or carries your own logo if you want it.

Can I make videos in my clients' languages?

Yes, in 74 languages including right-to-left ones like Arabic, Persian and Urdu. Ask the prompt to write in that language, then pick a voice in the same language.

Free plan & price

Is it really free?

Yes. Every day you get 5 completely watermark-free videos, about 150 a month, with no card. After those 5, you can keep making videos with a small "Made with jajavideo" credit.

When do my 5 free videos reset?

Every day at 00:00 UTC.

Do failed videos or redos count?

No. Only finished videos count, and "Make it again" is always free.

What do the paid plans add?

Unlimited ($27/month): unlimited watermark-free videos, your own logo, priority in the queue. Unlimited + Long ($47/month): everything in Unlimited plus landscape videos up to 4 minutes. Both are monthly PayPal subscriptions you can cancel any time.

Ask our agent

Questions about making videos as an event planner? Ask.

Never made a video? Not sure what to write, how Bulk works or how to schedule? Ask Jaja in your own words. It knows jajavideo and it knows what event planners need.

JajaAnswers questions for event planners
Hi! Ask me anything about making videos for your event business: getting started, scripts, Bulk, scheduling, clients or the free plan.

A better way to get clients

Don't work harder — work smarter.

Let your videos bring you clients, and let the clients come to you.

Your first 5 videos are free today

You make every event run smoothly. Let people see it.

You're an expert at the details nobody notices until they go wrong. Short videos are one of the fastest, easiest ways to show it, and you don't need to be a speaker or a writer: the prompt writes the words, jajavideo makes the video.

Start free →
Questions? Ask Jaja